Student Engagement Fund

• Application deadline: 30 November, 2024
• Announcement of projects that qualify for financing: no later than 20 December, 2024
• Implementation of projects: January - June 2025

Please consult the call for proposals and project selection and implementation rules before starting your application.

Joint projects and initiatives can be proposed by:

• a project team formed by at least two registered student associations from at least two CIVICA partner universities. In this case, members from all the student associations are expected to work on implementing and organising the initiative
• an ad-hoc project team formed by students and early-stage researchers representing a minimum of two CIVICA partner universities declaring to work on the initiative. In this case, team members can include both student association members and unaffiliated students willing to work on the initiative

Proposals of projects foreseeing the participation of students and early-stage researchers representing more than two CIVICA partner universities are highly encouraged.

Students or student associations interested in delivering a proposal will have to take the following steps:

• Form a project team with other students or student associations from other CIVICA universities
• Prepare a detailed concept of a joint project or initiative, clearly specifying how it will involve students from each partner universities and how the initiative will benefit from the diversity and complementarity of the alliance

• Prepare a cumulated budget for the initiative (max total value 10,000 EUR) which will include a partial budget per institution (max 3,000 EUR) detailing the expenses to be covered by each institution involved in the joint proposal.

• Obtain pre-approval of the proposal and the partial budgets by relevant bodies at each partner university involved in the project (following the home university’s rules and regulations and with regard to the eligibility of expenses to ensure compliance with Erasmus+ funding rules).

Eligible joint projects shall:

• promote and foster European collaboration and intercultural understanding by involving students and early-stage researchers of at least two CIVICA partner universities
• be fully compliant with local rules and policies governing student-led initiatives at each partner university involved
• bring added value to students and early-stage researchers from the CIVICA alliance as well as create a positive impact for the respective students’ communities
• be aligned with the four thematic priorities of CIVICA: Societies in transition, Crises of Earth; Democracy in the 21st century; Europe Revisited; Data-Driven Technologies for the Social Sciences

or

• with other EU priorities such as sustainability, multilingualism, diversity and inclusion, solidarity, promoting European culture and cultural interactions

or

• addressing global/societal challenges

or 

• having a core emphasis on Social Sciences (e.g. Economics, Law, International Relations, History, European Studies).

Applications shall be submitted via email/form indicated in the call for proposals.

• The application that includes contacts of all students involved in the preparation of the proposal shall be sent by the team leader
• Applications will include the following elements:
  • A detailed concept of the joint initiative, clearly specifying how it will involve students from at least two CIVICA partner universities and how the initiative will benefit from the diversity and complementarity of the CIVICA alliance.
  • A cumulated budget of the initiative and separate partial budgets per institution
  • A list of students and/or early-stage researchers declaring to work on the implementation of the initiative, clearly specifying the project leader, and main contact points and project advisor.
  • Proof of pre-approval of the project/initiative and partial budget by relevant bodies at each university involved in the proposal (or signed declaration of approval by the CIVICA grant manager or WP9 representative in case no formal approval is needed locally).

The documents you need to complete and upload your applicaition can be found below.